Financial Aid - Standards


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Home > Admissions > Financial Aid > Standards of Academic Progress

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Standards of Academic Progress for Federal Financial Aid Recipients

Beginning with the 2011-2012 academic year, the Goldey-Beacom College academic and financial aid Satisfactory Academic Progress (SAP) standards have been updated in accordance with new federal regulations for both undergraduate and graduate students. These new SAP standards will be monitored starting with the fall 2011 semester. The College makes its SAP policies applicable to all federal and state financial aid as well as institutional aid. The Satisfactory Academic Progress applies to all enrollment periods* regardless of whether financial aid was received. See the Standards of Academic Progress section that defines undergraduate and graduate Standards of Academic Progress. The graduate and undergraduate periods of enrollment are: fall, semester, winter session, spring semester, and summer session.

Satisfactory Academic Progress Procedures

Goldey-Beacom College evaluates a student’s academic progress in a degree seeking program at the end of enrollment periods. That review process determines if a student is eligible for subsequent federal and state financial aid as well as institutional aid or if a student is not achieving academic success. Given the extent that a student is not succeeding academically, he/she may be placed on Academic Warning or dismissed from the College.

Academic Warning Procedures

A student is on Academic Warning after his/her academic transcript has been reviewed by an Advisor at the end of a stated enrollment period and if the student is academically deficient in accordance with the applicable undergraduate or graduate Standards of Academic Progress. Students remain eligible for federal and institutional funding if on Academic Warning. When a student has been determined to be on Academic Warning, he/she is notified via GBC email and, if necessary, by phone.

Academic Warning requires that an academic action plan be developed for the undergraduate or graduate student with input from the Advisor, Dean of Enrollment Management, Dean of Students and the Academic Dean. The action plan is to identify the student’s academic deficiencies and focus on strategies that can lead to academic success and continued federal and state aid eligibility. All students are required to meet in person with an Advisor and/or Dean to discuss the academic action plan. A student’s continued federal and state aid as well as institutional aid may cease should the student choose not to attend the prescribed meeting or not agree to the recommended academic action plan.

It is the federal government’s and Goldey-Beacom College’s expectation, that the student will successfully achieve his/her agreed upon academic action plan through prescribed strategies. An example of a particular strategy would be the requirement of a student to reduce his/her course load for a given semester or require the student to earn a certain final grade in a particular course registered for in a stated semester.

The Advisor will monitor the student’s academic progress toward completion of the academic action plan through email communications with the student and his/her faculty members. A student may be required to regularly meet with his/her Advisor to discuss progress of the academic action plan. The Advisor will routinely present all findings to the Deans.

Academic Action Plan Outcomes Procedures

Any student who meets his/her academic action plan continues to be eligible for federal and state financial aid as well as institutional aid. The student will be removed from Academic Warning status when the academic action plan has been achieved. The student will be notified of the determination by the Advisor using GBC email. Students who demonstrate satisfactory progress toward the completion of the action plan but may not have met their plan can appeal to have the plan extended with approval from the Advisor, Dean of Enrollment Management, Dean of Students and Academic Dean. If approved, the student remains on Academic Warning and the monitoring process by the Advisor and Deans continues.

Should a student be unable to successfully achieve the academic action plan as documented and monitored by the Advisor he/she will be forwarded to the Committee of Deans for final review and determination of dismissal or continued enrollment. A student who is permitted to continue enrollment in the next regular semester at the College is not eligible for federal and state financial aid and may not be eligible for institutional financial aid. The final decision of the Committee of Deans will be communicated to the student using GBC email.

Dismissal from the College

Any student who is dismissed from the College may petition the Academic Dean for possible reinstatement to the College, but may not do so until taking a full semester period of enrollment* break from the College after the dismissal.

Petitioning is defined as submitting an appeal in writing for consideration to be reinstated. Reinstatement grants permission to register and enroll in classes. The student’s written request should state why he/she failed to make academic progress and what has changed that will now enable the student to succeed. The petition is reviewed by the Academic Dean in consultation with the Dean of Enrollment Management and the Dean of Students. The Academic Dean may request an interview with the student. A decision will be rendered in writing to the student within ten (10) business days of receipt of the petition. All decisions by the Academic Dean are final. The Academic Dean will communicate the final decision regarding reinstatement using GBC email.

Students reinstated at Goldey-Beacom College must meet the Satisfactory Academic Progress standards prior to receiving federal and state aid. Students who re-enter the College will not automatically receive previously awarded Goldey-Beacom College sponsored merit and need-based scholarships. Consideration for the reinstatement of the scholarship awards will include a review of the student's prior record while in attendance at the College.

Satisfactory Academic Progress Standards

The Satisfactory Academic Progress standards are two-fold. A student must make satisfactory academic progress according to both Grade Point Average Progress and Earned Credit Progress criteria to continue receiving federal or state financial aid as well as institutional aid.

Undergraduate

Grade Point Average Progress
Students must maintain a satisfactory cumulative grade point average (CGPA) as outlined below according to the appropriate program of study.

Cumulative Credits Attempted	Minimum GPA Required
3 - 15	1.25, but 2.0 after the completion of four semesters
16 - 30	1.50, but 2.0 after the completion of four semesters
31 - 45	1.75, but 2.0 after the completion of four semesters
46 or more	2.00, after the completion of four semesters

Earned Credit Progress
In order for a student to maintain academic progress each period of enrollment(semester/session), the student must complete the prescribed number of enrolled credits listed in the chart below.

Associate in Science, Bachelor in Science, and Bachelor of Arts Degree Programs

The minimum cumulative earned credits required for:

Enrollment Status

Each completed period of enrollment when the student has completed two or more periods

Initial completed period of enrollment when the student has not completed additional periods of enrollment

Full-time
(12 + credits)

Three-quarter-time
(9-11 credits)

Half-time
(6-8 credits)

Quarter-time
(3-4 credits)

Examples:

1-	A full-time (enrolled in 12 + credits) student who has completed the Fall 2011 semester and has not completed any additional semesters/sessions is required to earn at least 9 credits.

2-	A student completed four semesters/sessions: Fall 2010 semester (enrolled in 17 credits), Spring 2011 semester (enrolled in 15 credits), Summer 2011 session (enrolled in 6 credits) and Fall 2011 semester (enrolled in 9 credits).
	Period of Enrollment	Enrollment Status	Minimum cumulative earned credits required for each period of enrollment
	Fall 2010	17 credits = full-time	12
	Spring 2011	15 credits = full-time	12
	Summer 2011	6 credits = half time	6
	Fall 2011	9 credits = three-quarter-time	9
	Total minimum cumulative earned credits required:		39

Maximum Time Frame
Students must complete the bachelor of science or bachelor of arts degree program within six academic years (an academic year equals two semesters plus winter and summer sessions) of full-time study (minimum of 12 credits per semester) or twelve academic years of half-time study (minimum of 6 credits per semester).

Students must complete the associate in science degree program within three academic years (an academic year equals two semesters plus winter and summer sessions) of full-time study (minimum of 12 credits per semester) or six academic years of half-time study (minimum of 6 credits per semester).

Graduate

	Grade Point Average Progress The Graduate cumulative grade point average is reviewed for every graduate student after each semester, beginning at the completion of the first semester of attendance. At any time, a cumulative grade point average below the level of 3.0 will place the student in Academic Warning status. Two periods of enrollment* below a 3.0 cumulative grade point average may be grounds for dismissal. A cumulative grade point average of 2.0 or below will be grounds for immediate dismissal. *semesters are not consecutive
	Earned Credit Progress Students must progress toward their degree completion by earning all registered and enrolled credits during required periods of enrollment at the College.
	Maximum Time Frame All degree requirements, including prerequisite curriculum courses and those approved for transfer, must be completed within 10 years.

Final Grades and Satisfactory Academic Progress

The final grade(s) that an undergraduate or graduate student receives at the end of each semester or session has a direct effect on the academic progress standards:

For a course in which a final grade of "F", "W" or "X" (which is a result of courses dropped or an official withdrawal from the College) is received, the credits for that course are included in a student's attempted credits but not in earned credits.
A final grade of a repeated course is added to attempted credits each time it is repeated but is added to earned credits only once if a grade of "D" or better is received.
Course credits for a grade of "I" are added to attempted credits at the end of the semester. However, earned credits for incomplete courses are not added until the "I" is replaced by a final grade of "D" or better. If a final grade of "F" replaces the "I" grade, no credits will be included in earned credits.
Transfer credits are not included in attempted or earned credits. Therefore, a student cannot earn credits at another institution in order to make up any earned credit deficiency at Goldey-Beacom College.
Courses that are taken as listener status are not included in attempted or earned credits. (Note: A student who enrolls in a course as a listener cannot receive financial aid for that course.)

NOTE: A reduction in course load during and after the College's official drop/add and drop periods, repeating courses, and withdrawing from the College have major effects on your continued financial aid academic progress eligibility. The Financial Aid/Advisement Office recommends that students contact their Advisor prior to dropping/adding a course, withdrawing from the institution, receiving a non-passing grade, or rescheduling a previously taken course to have his/her continued financial aid eligibility reviewed.

Undergraduate students accepted by the College's Admissions Office as a Special Student or on Probational Status must achieve a 2.0 cumulative grade point average*, earn the required number of earned credits as defined on the Earned Credit Progress chart above, and enter a degree program. Students must meet with an Advisor in the Financial Aid/Advisement Office to complete this process and to apply for financial aid in a subsequent semester.

*Academic requirement

Students who enroll in graduate courses to complete an undergraduate degree must meet the graduate standards of academic progress for those courses enrolled in a given semester/session. Undergraduate students enrolled in graduate course work must achieve a 3.0 cumulative grade point average and earn all course credits in which they are enrolled.