Rights and Responsibilities

• Summary of Student Consumer Rights and Responsibilities
  • A student who receives financial aid from Goldey-Beacom College has the following rights: to know the costs of attendance to the institution; to know all available sources of financial aid; to speak with a Financial Aid Advisor who evaluates the student's need; to be informed of all aspects of the financial aid package awarded including special dispersal of aid; and to know the academic expectations of the institution.
  • A student who receives financial aid from Goldey-Beacom College also has the following responsibilities: to apply for financial aid by the established deadline as determined by Goldey-Beacom College; to report to the Financial Aid Office any awards received from agencies outside the College; to maintain satisfactory academic progress; to comply with established loan repayment schedules; to report to the Financial Aid Office any changes in family or student financial status.
  • The student's financial aid awards may be cancelled or reduced if: (a) any of the information on the financial aid applications is erroneous; (b) requested documents are not provided to validate eligibility; (c) enrollment status changes; (d) the student's program of study changes.
     
• Maintaining Financial Aid Eligibility
  • To maintain eligibility, financial aid recipients must meet the satisfactory academic progress standards as defined above. The final grade(s) that a student receives at the end of each semester or session has a direct effect on the academic progress standards:
  • For a course in which a final grade of "F", "W" or "X" (which is a result of courses dropped or an official withdrawal from the College) is received, the credits for that course are included in a student's attempted credits but not in earned credits.
  • A final grade of a repeated course is added to attempted credits each time it is repeated but is added to earned credits only once if a grade of "D" or better is received.
  • Course credits for a grade of "I" are added to attempted credits at the end of the semester. However, earned credits for incomplete courses are not added until the "I" is replaced by a final grade of "D" or better. If a final grade of "F" replaces the "I" grade, no credits will be included in earned credits.
  • Transfer credits are not included in attempted or earned credits. Therefore, a student cannot earn credits at another institution in order to make up any earned credit deficiency at Goldey-Beacom College.
  • Courses that are taken as listener status are not included in attempted or earned credits. (Note: A student who enrolls in a course as a listener cannot receive financial aid for that course.)
  • Students who are academically deficient are notified in writing by the Dean of Enrollment Management and are encouraged to enroll in the winter or summer session(s) to make up any deficiencies in earned credits or cumulative grade point average. If the student fails to meet the satisfactory academic progress standards after two consecutive semesters, his/her continued financial aid eligibility is denied for future semesters until all deficiencies are nonexistent. For further information on reestablishing eligibility, refer to the section on Reestablishing Financial Aid Eligibility on this page.
     
• Reestablishing Financial Aid Eligibility
  • Students who have a credit or GPA deficiency at the end of a given semester may reestablish eligibility to receive financial aid during the next regular semester if the deficiency is made up during a prior optional session (winter or summer). For example, a full-time student who began in the fall semester and who had earned only 21 credits by the end of the spring semester would be denied any further aid until he has earned 24 credits. If that student earned the three credits in summer school and maintained a satisfactory GPA, he could be reinstated for continued financial aid eligibility for the following fall semester.
  • If the GPA deficiency is the result of an "I" (Incomplete) grade, the student can appeal the decision. If the incomplete work is made up before the midpoint of the semester of the loss of eligibility, an award can be made to the student on a retroactive basis provided that funds are available.
  • If a student is suspended because of academic deficiency and is reinstated, the student will not automatically be eligible for continued financial assistance. The student must file a request to appeal the termination of financial aid with the Dean of Enrollment Management.
     
• Financial Aid Academic Progress Appeal Procedure
  • When the Dean of Enrollment Management or an Advisor identifies a student who has an academic progress deficiency, the following procedures are to be followed:
    1. Any student who encounters his/her first academic deficiency in either his/her cumulative grade point average or earned credits will be granted a one semester extension so that the student can continue to receive federal, state, or institutional financial aid assistance. This one semester extension is granted to the student to improve his/her academic deficiency(ies). A written request for appeal consideration from the student is not required. The student will be notified in writing of any deficiency.
    2. The student must submit a written request for appeal to the Dean of Enrollment Management if he/she is notified of his/her loss of federal, state, or institutional aid eligibility after a determination has been made by the Advisor. The written request should state the reason(s) the student feels his/her financial aid eligibility should be reinstated.
    3. Upon receipt of the student's written appeal, the Dean of Enrollment Management will evaluate the student's academic standing and give consideration to the student's reasons for any grade or earned credit deficiencies. The student is requested to meet with the Dean of Enrollment Management to discuss his/her future course load and academic progress requirements.
    4. A second appeal may be granted to reinstate a student's financial aid eligibility if the student's deficiency is due to documented medical-related illness or a documented reason of a serious nature.
    5. The student will be notified in writing of the Dean of Enrollment Management's appeal decision within ten (10) business days from the date that the appeal was received.
        
• Withdrawal From College
  • Upon a Title IV federal financial aid recipient's withdrawal from the institution, the federal refund calculations or institutional refund calculation will apply. Students and/or parents interested in learning more about the federal refund calculation should contact the Financial Aid/ Advisement Office.
  • For a student to be considered officially withdrawn from the College, a student must complete a Withdrawal Form in the Financial Aid/Advisement Office.  Student withdrawals due to substantiated medical reasons require the submission of medical documentation within thirty (30) days from the date of withdraw.  The official withdrawal date will be determined as the date on which the official Withdrawal Form was received by the Financial Aid/Advisement Office.
  • A student who withdraws owing an outstanding debt to the College is expected to contact the College's Business Office to immediately clear the debt.  Student referral to collection agencies and credit bureaus are at the discretion of the College.  Students will be charged all collection and legal fees that the College incurs in attempting to clear the debt.